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West African Examination Council, [WAEC] West African Senior Secondary Certificate Examination [WASSCE for School Candidates] May/June Offline Registration and Digital Personal Scanner Software Download for Computers and Laptop, Photos: 2021 Registration Guidelines and Procedures for Registering Prospective WAEC Students which starts on 20th of February 2021


The West African Examination Council (WAEC) has released a software for offline Registration of students who are preparing for 2021 waec

Cyber Cafe agents or Registration Centers are advised to download the WASSCE for School Candidates Offline Registration Software for them to be able to carry out the registration process.

The Offline Registration Package for schools that have PCs but are not on the Internet. This service is also put in place for schools without PCs who could be assisted by Cyber Café or Business Centers with computers and scanners/digital camera.

This software was out in place in other to enable the schools to capture registration details of their candidates and their passport photographs,to save the information on a Flash RAM or CD-ROM for uploading at WAEC Zonal/Branch Office in charge of their State. Each school will be given a CD-ROM containing the offline registration program, offline and online packages,user manuals and other WAEC Online Registration information.


To use the WAEC Offline Registration Module , the following are required:

>Windows 7 or later Version

>Flatbed Scanner or Digital Camera

>Flash RAM or DVD-CD Writer

>A system with high speed processor with at least 2GB RAM, 150GB Hard Disk, USB Port, etc.

CD-ROM Installation Manual Guide 

Online Software Download Installation

This option requires internet access before the software can be installed. Updates are automatically detected and you shall be optionally prompted to install the updates. Please follow the following instructions to install the software:

This prerequisite is required and should be installed separately:

The following prerequisites are required and are installed automatically on click of Install Button below: 

If these components are already installed, you can launch the application now. Otherwise, click the button below to install the prerequisites and run the application.
Install Now. 

Re-Installation (There is an Existing “Offline Registration” Program on the PC)

A. I Do Not Want To Loose My Data 

If you already have data entered into your Offline Registration on your PC and you do not want to loose the data, please do not do a total re-installation of the application. Please follow the following instruction:

B. I Want to Start All Over

USING e-LEARNING FACILITY ON THE CD

WAEC OFFLINE REGISTRATION PROCEDURES 

Read the User Manual and be careful to observe the General Rules

1.Do not use the Previous Year’s CD or Program to register your candidates. You will not be able to upload the data to WAEC database. Use the current Year CD OR Software for your registration.

2.Before the authorized person or the Exam officer starts registering candidates, he must first of all enter all required information about the school. This could be done by clicking on the Data Entry Menu and Selecting School Info.

3.The Total length of surname, first name and other names must not be more than 25.

4.A candidate must register for at least 8subjects.

5.Candidate’s passport photo scanned or taken with digital camera in Jpeg format must be attached to each candidate registration. The size of the passport photo in JPEG format must not be more than 15Kb (Fifteen Kilobytes)

How to Logon to the System

Double Click on the icon named WAEC May-June Offline Registration on your desktop to run the WAEC Offline Registration Package installed on your system. The installation procedure is as described above.

Principal/Examination Officers who may want to use the offline registration module must have an account in the system.

He/she must be an authorized user of this system. Please continue reading below for the procedures on adding new user.

However, to login for the first time, an account with the following information has been created on the system:

On login in for the first time, you are advised to change the password of this account. Please continue reading below for procedures on changing password.

You may decide to allow the system to remember your Login info if you are sure it’s on secured system, otherwise allow supplying of this information before gaining access into the system.

You may decide to use this account for all your entries or create a new one. The system will always require you to supply a username and password to login.

Before the authorized person or the Exam officer starts registering candidates, he must first of all enter all information about the school.

This could be done by clicking on the Registration Menu and Selecting School Registration.

Registration of Candidates

The following are the steps the examination officer will take to register candidates:

1. Click on the “Registration” menu and Select “CandidateRegistration” and then “Entry Registration” 

waec registration guide 1

2. This menu will allow you to enter candidates’ details and SSS I & II continuous assessment scores (CAS). CAS for SSS I & II must be entered compulsorily with the entry.

waec registration guide 2

3. The Center Number and the School Name will be displayed

4. Each Candidate’s personal details such as Surname, First Name, Date of Birth, Sex, subjects and SSS I & II CAS must be entered. The candidate’s passport photograph in JPEG format and not more than 15Kb in size must also be captured. See how to capture and validate candidate’s passport photograph in above guidelines.

5. The approved subjects for the examination are displayed in the Available Subject List Box
English Language and Mathematics have been pre-selected

6. To select the remaining subjects for a candidate, double click on the subject in the Subject List
Select the subject in the “Available Subject” list and click on “>>” icon.

Note: that a candidate is expected to register for at least 8 subjects.

7. To deselect a selected subject, double click on the subject in the Selected List
Select the subject on the Selected List and click on “<<” icon

Attaching Candidate’s Passport Photo

Please see how to scan and validate the Passport Photos as you continue reading below

Note: That when the checkbox is clicked, a mark “√” sign appears in the checkbox and this affirms that all entries are correct. You WILL NOT be able to submit this entry unless you click the affirmation checkbox.

·Be sure that the all registration information for the candidates are correct

·Click the Submit Button to register the candidate and save candidate’s registration information.

Viewing & Editing of Candidate’s Information

Printing Report of Registered Candidates

Setting the Examination Period

WAEC Examination Perod Update

Update Centre File

Backup of Data for Online Registration

The registered candidates can be backed up unto any external storage device or folder on your PC by clicking the “Administration” menu and Selecting “Backup”

The system allows you to backup all candidates, range or selected entries from the school by selecting on the appropriate menu.

You can also backup entries with CAS or SSS III CAS only by also selecting the appropriate menu. You only require the “CAS Only” backup when you want to backup the SSS III CAS.

Note: In backing up the database, the correct location to be backed up to must be selected

The application also allows you to backup up for more than one number of schools instead of one school at a time. Click on “range of schools” option from the backup submenu. Select the range of schools; you can also select the “select all” option to select all the schools. You can also backup entries with CAS or SSS III CAS only by also selecting the appropriate menu.

This option lets you restore a database of a centre that has already been backed up previously. Click on “restore from backup” from the administration menu, browse for the folder where the database was backed up, then click “ok” 

·Scan the actual passport photograph of the candidate using a flatbed scanner or Take a passport photograph of the candidate with a digital camera

·The passport photo should be black and white, 35mm x 40mm in size with contrasting background
·The passport photograph must be clear and the candidate’s face must NOT be obstructed in any way by items like glasses, sun glasses, head gear, etc

·The standard is JPEG in 275×314Pixels with 72dpi resolution. This will give you a physical size between 7Kb and 15KbJPEG image

Note: You may wish to scan the entire passport photo for all your candidates before you begin to enter the registration details.

Generate WAEC Examination Number 

You used this option if you are sure that you are not going to make any further correction or editing to the waec offline or online entries

1. Launch the WAEC Offline Application software.
2. From the menu bar, Select Administration
3. Select online upload
4. Click on Login (existing User)
5. Type in your user id also know as user name
6. Type in the password you created during signup
7. When done, click on login. a dialog box will appear.
8. Select the option Generate Exam Numbers
9. click on the button Go
10. Next click on the button Generate Exam Number, if successful you will get a message, Numbers
Successfully Generated. Click on ok.

Generate WAEC Examination Number

Print List of Registered WAEC Candidate. 

1. Launch the WAEC Offline Application software.
2. From the menu bar, Select Administration
3. Select online upload
4. Click on Login (existing User)
5. Type in your user id also know as user name
6. Type in the password you created during signup
7. When done, click on login. a dialog box will appear.
8. Select the option Print Reports
9. click on the button go
10. To print the list of registered WAEC Candidate, select the option Registered candidate list,
11. Click on the Extract button
12. Click on the Export Button, select the pdf file format as the save as type; save it into any preferred location (e.g document) you can remember on your pc.

Print List of Registered WAEC Candidate

Print WAEC Validation List 

1. Launch the WAEC Offline Application software.
2. From the menu bar, Select Administration
3. Select online upload
4. Click on Login (existing User)
5. Type in your user id also know as user name
6. Type in the password you created during signup
7. When done, click on login. a dialog box will appear. 
8. To print out waec validation list, select the option Data Validation list
9. Click on the Extract button.
10. Click on the Export Button, select the pdf file format as the save as type; save it into any preferred location (e.g document) you can remember on your pc.

Print WAEC Validation List

Print WAEC Subject Summary 

1. Launch the WAEC Offline Application software.
2. From the menu bar, Select Administration
3. Select online upload
4. Click on Login (existing User)
5. Type in your user id also know as user name
6. Type in the password you created during signup
7. When done, click on login. a dialog box will appear. 
8. Select Subject Summary.

Basic Information found on the WAEC Data Validation List Includes: 

Basic Information found on the WAEC Registered Candidates List Includes:

Validating the Passport Photo

Resizing Passport Photo to Specification (New!)

We do hope users will find this manual very useful in for the May/June WASSCE registration exercise.

Please follow the instructions carefully. If you notice anything we could do to enhance this software for the good of all users, please contact us immediately.

Have a pleasant registration.

Leave a comment on the comment box below and don’t forget to share the post as well…….~gamvibes-


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